The Association for Fundraising Professionals (AFP) is looking for a Vice President, Finance and Administration. This permanent, full-time position is located in Arlington, VA. The incumbent is required to come to AFP headquarters located in Arlington, Virginia two days/week – Tuesday and Wednesday.
Position Summary:
The Vice President, Finance & Administration is an executive level position responsible for overseeing the financial health and sustainability of the organization. This role provides strategic financial management, ensures compliance with all regulatory requirements and manages reporting and planning of the organization. In addition to financial oversight, the Vice President, Finance and Administration oversees Finance, Human Resources, Information Technology (IT)/Facilities, Business Operations and all administrative functions to ensure operational excellence. As a key executive of the organization, the Vice President, Finance & Administration partners with the management team to analyze, manage, strategize and solidify the organization’s financial resilience.
Major Duties & Responsibilities:
Finance:
Oversees all fiscal operations including accounts receivable, accounts payable, payroll, billing and collections, purchasing and general accounting, including the maintenance of effective systems of general accounting and billing.
Develops and implements financial policies and procedures and ensures compliance.
Assures implementation of internal controls and generally accepted accounting principles.
Works with various internal and external constituencies, particularly the auditors, investment firms, liability insurance brokers, vendors and others to improve the overall effectiveness of the organization’s financial/business planning and operations. Responsible for monthly and year-end closing processes.
Prepares monthly financial statements, maintains timely and accurate financial accounting records on the accrual basis of accounting.
Monitors treasury and banking activities to ensure adequate cash flow and assets.
Attends the finance committee meeting of the Board of Directors and presents the current fiscal situation. Also, attends the meetings of the Board of Directors at the request of the President/CEO.
Responsible for annual audit, including preparation of all necessary worksheets and account analyses, and reporting to management, Finance Committee and Board. Participates in development and preparation of final year-end financial statements with external auditor.
Oversees and directs the preparation and issuance of all regulatory reports (i.e. IRS Form 990, Form 5500, etc.).
Responsible for preparation and review of annual budget as well as individual program/department budgets; coordinates all departmental budgets; monitors departmental budgetary performance; works with department heads to ensure that expenditures comply with legal and budgetary requirements.
Interacts with executive leadership team in developing the strategic plan and its financial planning component.
Serves as staff liaison for the AFP Political Action Committee (PAC), Government Relations Committee, and Investment Subcommittee. Works closely with AFP’s Lobbyist to ensure the organization stays informed on any impacts to the nonprofit sector.
Supervises the finance and administration team and is responsiblefortherecruitment,supervision,trainingandevaluationoftheFinance/AdministrativeDepartmentstaff,includingbillingandoutreach.
Negotiates all agency insurance renewals to ensure insurance coverages including D&O, general liability, property and worker’s comp, etc. are in place each year to manage risk and ensure adequate coverage.
Oversees all vendor relationships and establishes clear criteria for vendor selection, conducting thorough due diligence, negotiating favorable contracts, maintaining open communication, regularly evaluating performance, and leveraging technology to streamline processes.
Serves as the organization’s strategic financial and administrative thought partner collaborating on financial matters, offering new perspectives, challenging assumptions and supporting in a non-judgemental way.
Manages, mentors and grows the Finance and Administration team, as required.
Human Resources:
Works closely with President & CEO to ensure best practices in the employee life cycle including performance management, compensation and organizational development.
Manages effectiveness of HR function and ensures policies and procedures comply with employment laws and regulations.
Leads initiatives related to talent acquisition, performance management, benefits administration, compensation and employee relations.
Information Technology/Facilities:
Manages and directs IT vendors and consultants in leading and monitoring the development, maintenance, access, privacy and security of accurate, reliable electronic information systems including coordination of computer software and hardware and all telecommunications and network administration.
Conducts ongoing assessment of risk management and legal activities, including oversight of contracts, leases, and insurance.
Business Operations:
Works with department leads to maintain continuous lines of communications, keeping the CEO informed of all critical issues necessary for organizational leadership.
Serves on the organization’s leadership team, responsible for operationalizing and assessing the organization’s strategic and innovation opportunities, culture building and more as needed.
Maintains knowledge of developments and trends in finance and administration including technological advancements.
Manage and provide oversight of the day-to-day operations and office functions.
Performs other duties as assigned
Education/Experience:
Bachelor’s degree in business administration, accounting or finance or 10+ years financial and management experience with day-to-day operations of a non-profit organization and responsibility for all major areas of accounting and financial management. CPA preferred. Experience with reporting related to state and federal grants.
Qualifications:
Experience in a senior financial management role managing finance, HR, IT and facilities functions.
Significant knowledge of or experience in non-profit accounting, including compliance and reporting.
Knowledge of the principles of financial management sufficient to direct professional staff and coordinate all aspects involved with fiscal requirements.
Knowledge of financial and budgetary practices to develop annual budget, analyze financial data and patterns, and prepare financial statements.
Strong managerial skills and ability to build and maintain strong relationships across functional areas.
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
Strong knowledge of HR management, IT systems and general non-profit operations.
Customer focus and results orientation.
Knowledge, Skills, and Abilities:
Transparent and diplomatic communicator who is skilled at translating complex concepts in an easy to understand way.
Excellent writing, editing, and proofing skills. Strong knowledge of the English language.
Strong collaboration, interpersonal and relationship building skills. Ability to create, manage and inspire a team of contributors.
Deep understanding of financial regulations, accounting principles and compliance requirements for non-profit organizations.
Strong financial literacy and project management skills. Must be detail- and deadline-oriented.
Demonstrated ability to build and maintain trust by demonstrating honesty, integrity and respect.
Self-starter with ability to prioritize, multitask, and juggle many priorities simultaneously.
Creative and innovative forward thinker.
Values learning. Engages in opportunities for learning and self-development. Facilitates learning and growth in others.
Represents the organization in a professional manner by demonstrating the organizations values at all times. Purposefully conducts all aspects of the job with integrity and in an ethical manner.
Accepts responsibilities of an executive including: developing strategic plans; creating, implementing and interpreting policies and procedures; developing continuous quality improvement initiatives and environment; accepting responsibilities of administrator on-call; facilitating board activities and responsibilities; representing the organization to civic and professional organizations.
Supports and promotes a culture of compliance and ethical business conduct.
Working knowledge of MS Office and design and publishing software.
Working knowledge of web publishing tools/systems (e.g., HTML, CSS, CMS) and popular social media platforms a plus.
Knowledge of issues and trends in fundraising and philanthropy.
Since 1960, AFP has inspired global change and supported efforts that have generated over $1 trillion in philanthropic support to the charitable sector. AFP’s nearly 26,000 individual and organizational members, represented by more than 240 chapters worldwide, raise over $115 billion annually, equivalent to one-third of all charitable giving in North America and millions more around the globe. As the preeminent association for professional fundraisers, AFP advances philanthropy through research, advocacy, education and certification programs, and more. (www.afpglobal.org)
