The Association for association professionals in Chicagoland

The Coordinator, Education and Meetings is responsible to support the education and logistics of meetings including registration, housing, exhibitor/vendor relations, onsite operations, and attendee services. Provides administrative and compliance support for educational programs including but not limited to abstracts, content/learning management system administration, accreditation, and faculty/author communication.

Essential Duties & Responsibilities

• Assists with meeting planning logistics including but not limited to registration & housing, setup, weekly tracking, attendee inquiries, badge production, onsite management.
• Coordinates the abstract process including call for abstracts, review and selection, poster submission process, poster finalization communications, awards, poster printing, and history tracking. Assists with communication in connection with the abstract process for all programs assigned.
• Administration of CNS Activity Center; coordinate faculty logistics (invitations, travel/honoraria where applicable), manage speaker/author needs and support including disclosures.
• Manages exhibitor and affiliate logistics: function space assignment, inquiries, onsite communications
• Assists with social event planning and other meeting logistics as assigned.
• Utilizes learning management systems, and event technologies to support compliance, reporting, and attendee engagement. Comfortable collaborating with IT and vendors to ensure efficient, data supported meeting operations.
• Supports online education and administrative needs of ACCME.
• Post-event tasks: data entry, attendee/sponsor evaluation surveys, invoice tracking, thank-you communications.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Education, Knowledge, Skills, and Abilities

• Strong customer service orientation.
• Excellent organizational and multitasking skills.
• Detail-oriented with meeting tools/registration systems.
• Strong communications and digital education skills.
• Comfortable with content and learning management systems and web tools.
• Able to work onsite under time pressure and adapt to changes.
• Detail-oriented and able to manage multiple tasks concurrently.

Work Environment and Physical Demands

While performing the duties of this job, the employee regularly works in an office environment with light noise. Work may be frequently interrupted. The employee will spend the majority of the workday sitting, computing, and talking/hearing. May require lifting (boxes) in the 10-25 lb. range requiring the ability to bend at the waist and knee.

Schedule and Travel Requirements

May require more than 37.5 hours per week to perform the essential duties of the position. Ability to travel to meetings at national, regional, or local venues and fulfill evening or weekend obligations. Under 5% air travel is required.

Benefits

At CNS, we value our people and believe in supporting both your professional and personal growth. Here’s what you’ll enjoy as part of our team:

• Competitive compensation and a comprehensive benefits package
• Medical, dental and vision coverage plus a flexible spending account
• Retirement plan (403(b)) to help you build a strong financial future
• Paid time off and 13 paid holidays to support a healthy work-life balance
• Short- and long-term disability and life insurance for peace of mind
• Tuition reimbursement and ongoing training opportunities to help you grow
• Employee Assistance Program (EAP) and other well-being supports

https://www.cns.org/about/careers-at-the-cns

Starting salary of $60,000-$65,000, commensurate with experience.

Qualifications & Experience:

• Bachelor’s degree required
• 2-4 years of event coordination or association meeting experience.
• Experience with learning management, digital tools, and registration systems preferred.
• Strong ability to learn and adapt to new software and technology integrations is essential.