The Association for association professionals in Chicagoland
Arlington Heights, IL (Hybrid)
Schaumburg, IL
Hybrid in Chicago, IL
Chicago, IL-Hybrid Workplace
Rosemont, Illinois
Posted: 23-Feb-26
Location: D.C.
Type: Full Time
Salary: $58,000 - $60,000 per year
Categories:
Summary
The Association of Public and Land-grant Universities (APLU), a research, policy, and advocacy organization dedicated to strengthening and advancing the work of public universities in the U.S., Canada, and Mexico seeks an Events Associate to provide administrative and logistical support for virtual meetings and in-person convenings of public higher education leaders in North America. This full-time position is based in Washington, DC. The incumbent must be eligible to work in the United States, reside in Washington, DC, Maryland, or Virginia, and pass standard background checks. They are eligible for a hybrid work schedule. For more information, consult www.aplu.org.
Background
APLU is a membership organization that fosters a community of university leaders collectively working to advance the mission of public research universities. The association’s membership consists of more than 250 public research universities, land-grant institutions, state university systems, and affiliated organizations spanning across all 50 states, the District of Columbia, six U.S. territories, Canada, and Mexico. Annually, member campuses enroll 5.4 million undergraduates and 1.5 million graduate students, award 1.5 million degrees, employ 1.4 million faculty and staff, and conduct $73 billion in university-based research.
Responsibilities
- Provide support in all aspects of logistical and administrative meeting preparation, planning and implementation, including on-site meeting support as needed.
- Coordinate event registration, including creating registration websites and invitations using (APLU’s event management website). Prepare pre-and post-event reports. Closeout assigned meetings and convenings to include archiving the event.
- Manage the APLU event email account, providing timely and accurate responses to internal and external constituents regarding APLU meetings and events.
- Coordinate and support virtual meetings, such as scheduling and initiating meetings, managing break-out groups and chat features, spotlighting speakers, running presentations through screen sharing, troubleshooting technical issues, etc., using Zoom and MS Teams as needed. Facilitate event practice sessions/run-throughs and coordinate panelists’ log-in details and presentations.
- Support the annual meeting logistics team in the implementation of APLU’s Annual Meeting, including staffing the onsite registration desk.
- Coordinate meeting communications, including drafting and editing messages, invitations, and scheduling using Cvent or Marketo (APLU’s email marketing software).
- As part of the Events Team, create content for APLU’s internal events virtual newsletter.
- Participate as an integral member of the President’s Office Team and APLU, and contribute to a supportive, welcoming, and collegial workplace.
- Perform other duties as assigned to advance the team, Office, and mission of APLU.
Preferred Qualifications
- Bachelor’s degree preferred or a minimum of 1 years’ experience working in an office environment managing events. Experience with non-profits or in the hospitality industry is a plus.
- Excellent writing and editing skills.
- Outstanding interpersonal and communication skills, which must be effective and courteous. Ability to interact and build a rapport with various internal and external stakeholders and establish effective working relationships with employees from diverse backgrounds and at all levels of APLU and its members.
- Excellent time management skills. Ability to manage and coordinate multiple projects and deadlines simultaneously, identify and establish priorities, work independently, and exercise sound judgment related to providing support and assistance.
- A keen attention to detail.
- Highly skilled in the use of Office 365 (including Outlook, Word, Excel, Teams, and PowerPoint) and Zoom. Experience with Dynamics, Salesforce, Marketo, or a similar customer relationship management system preferred. Experience with event management software, preferably Cvent, is a plus.
- Commitment to the mission of APLU.
- Ability to travel several times per year to meetings (primarily within the United States), including over weekends and the Veteran’s Day holiday.
