https://careers.associationforum.org Latest AssociationJobs.org Career Center Jobs Sun, 10 May 2026 01:43:09 Z https://careers.associationforum.org/jobs/rss/22256841/events-meetings-manager https://careers.associationforum.org/jobs/rss/22256841/events-meetings-manager Dupont Circle, Position Summary   The Events and Meetings Manager supports the planning and delivery of AALS meetings and related sections and affiliate programming. This role coordinates schedules, vendors, exhibitors, housing, and committee logistics with internal stakeholders to ensure smooth onsite and virtual attendee experience.   Essential Duties and Responsibilities   Plan and execute in-person and virtual meetings, including timelines, logistics, and onsite events support.   Coordinate section program schedules with the Director of Meetings, Section Services Manager, and other staff.   Support invoice processing and help maintain meeting budgets and related financial tracking.   Coordinate logistics with vendors, exhibitors, housing partners, and internal teams (including Development).   Manage affiliates, in conjunction with events, with scheduling and working in coordination with the Section & Meetings staff.   Prepare the meeting resume and related planning documents with the Director of Meetings.   Coordinate staff travel and reimbursements; provide administrative support to the team.   Serve as a point of contact for assigned meeting planning areas.   Support meeting planning committees, including scheduling, materials, and follow-up.   Partners across teams to draft and distribute accurate event logistics communications.   Use Event Management Software and other platforms to spot trends and data that improve event strategy.   Perform other duties as assigned by the Director of Meetings and AALS leadership.       Qualifications, Knowledge, and Skills Required     Bachelor’s degree required.   3-5 years’ experience in the meetings and hospitality industry   Openness to learn new processes and procedures in a new work culture   Exceptional customer service skills, ability to perform and prioritize multiple tasks effectively, in a fast-paced environment with attention to detail   Excellent analytical skills and able to manage large amounts of data and reports   Must be able to effectively communicate (written & verbal)   Ability to multitask while working with tight deadlines or unexpected requests   Demonstrated ability to work independently or as a part a team, fostering team collaboration skills   Proven proficiency in Microsoft 365 applications, SharePoint, Word, Outlook, Excel (managing spreadsheets and using formulas), online forms, a plus   Experience using association management systems (AMS) such as Protech, including running queries, creating workflows, a plus   Experience with event platforms such as Accelevents, a plus This is a full-time, hybrid position with headquarters located in Dupont Circle, Washington, D.C. Occasional travel is required.  Commensurate with experience, expertise, and other qualifying factors. Wed, 06 May 2026 19:36:20 -0400 https://careers.associationforum.org/jobs/rss/22252773/convention-meetings-manager https://careers.associationforum.org/jobs/rss/22252773/convention-meetings-manager Washington, DC, D.C., About This Role   NCA is seeking an experienced, self-directed event professional to serve as our Convention & Meetings Manager. This is a high-visibility, high-ownership role at the center of NCA’s largest and most complex program — the Annual Convention, which draws  over  4, 0 00 attendees and features over  950  sessions, an exhibit hall, a career center, and a graduate school open house.   Reporting to the Senior Director of Convention & Strategic Operations, the Manager serves as the primary operational lead for the Annual Convention and a portfolio of governance meetings, owning the full planning lifecycle from abstract submission management and program scheduling through registration, logistics, on-site execution, and post-event reporting. The Manager is also the primary point of contact for 120+ convention program planners across NCA’s academic units.   This role requires exceptional judgment, genuine independence, and the ability to manage competing priorities across a long, complex planning cycle — all without close day-to-day supervision. It offers meaningful advancement  opportunities  within a growing, mission-driven team.   Key Responsibilities   Convention & Event Operations   Serve as primary operational lead for the NCA Annual Convention and a portfolio of governance meetings, including the Leadership Retreat, Executive Committee Meetings, and Chairs’ Summer Institute — owning each event from planning through on-site execution and post-event reconciliation.   Build and manage the master convention project plan in Asana; create and maintain run-of-show documents, BEOs, signage plans, and staffing schedules across a multi-month planning cycle.   Coordinate with hotels, AV vendors, catering, transportation, security, and an external convention planning contractor to deliver a seamless convention experience.   Lead accessibility accommodations planning and inclusive space coordination; own operational risk assessment, including crowd flow, emergency preparedness, and safety briefings.   Program & Abstract Management   Own and manage the full abstract submission and review process in X-CD Technologies — including system configuration, reviewer assignment, scheduling 950+ sessions across 40+ concurrent rooms, and conflict resolution.   Serve as the primary contact and accountability driver for 120+ convention program planners, tracking progress through every milestone of the submission lifecycle and proactively resolving issues.   Lead planner training, including monthly webinars and co-presenting the annual kickoff orientation alongside the Senior Director and First Vice President.   Registration & Financial Management   Own the full convention registration build and lifecycle in Fonteva, including all ticket types, pricing, policies, and special registration categories.   Manage ongoing financial tracking: code invoices to correct GL accounts, track actuals vs. budget across all convention cost workstreams, and contribute to the post-convention financial report.   Manage independent purchasing authority up to $2,500 per transaction within approved budgets.     Data, Reporting & Communications   Track convention data throughout the planning cycle — submissions, registration trends, housing pickup, session attendance — and produce a post-convention report draft within 60 days of the convention.   Draft and distribute convention-wide email communications; manage the convention app and program book build; coordinate website updates, attendee resources, and CVB information.   Manage the convention inbox and voicemail, maintaining a same-day response standard.   Qualifications   5–7 years of progressively responsible experience in event or meeting management, preferably in an association environment.   Bachelor’s degree in hospitality management, event planning, business administration, or a related field; Certified Meeting Professional (CMP) preferred.   Demonstrated proficiency with abstract management software (X-CD Technologies preferred), Fonteva or similar AMS, Constant Contact, and Microsoft Office Suite.   Experience managing the full meeting planning function: developing BEOs, managing hotel staff relationships, and delivering multi-day conferences within budget.   Strong project management skills; track record of accuracy and independent execution in high-volume, deadline-driven environments.   Experience with GL coding, invoice processing, and financial reconciliation.   Willingness to travel several times per year and to be available outside standard business hours, including occasional evenings and weekends, for on-site event support.   Commitment to NCA’s IDEA (Inclusion, Diversity, Equity, and Access) principles.   Compensation & Benefits Thrive, Grow, and Advance NCA offers a competitive salary commensurate with experience, along with a comprehensive benefits package designed to support your whole life: Health & Flexibility: We provide 100% employer-paid medical, dental, and vision plans, 80% employer-paid coverage for dependents, and optional Flexible Spending Accounts (FSAs) for health-related and dependent care expenses. Financial Security & Growth: Receive a 7% employer contribution to your retirement plan based on your annual salary, as well as professional development opportunities. Time Off: Benefit from flexible hybrid work schedules, three weeks of paid time off (increasing with your tenure), extended time off from December 24th through January 1st, nine federal holidays, and additional days off, including the day after the NCA Annual Convention and the day after Thanksgiving. Monthly commuter stipend. Connected Culture: Be part of a collaborative, supportive work culture focused on learning and connection through team-building activities, events, and retreats. NCA offers benefits to same-sex and different-sex domestic partners, spouses, and dependents, and provides trans-affirming healthcare coverage. Work Mode & Travel NCA operates on a hybrid schedule: Tuesday and Wednesday in the office, with three days of telework. This position requires travel to the NCA Annual Convention in November and approximately 2–3 additional trips per year. Tue, 05 May 2026 01:34:41 -0400