https://careers.associationforum.org Latest AssociationJobs.org Career Center Jobs Sat, 09 May 2026 09:43:41 Z https://careers.associationforum.org/jobs/rss/22243810/conference-education-program-coordinator https://careers.associationforum.org/jobs/rss/22243810/conference-education-program-coordinator Gaithersburg, Maryland, AMWA provides medical communicators with a welcoming, collaborative environment in which they can leverage meaningful connections, gain knowledge, share ideas, and solve problems. The Conference & Education Program Coordinator supports the annual conference, workshops, certificate programs, webinars, and related education initiatives through registration management, customer service, data integrity, and operational reporting to ensure smooth, accurate and customer-focused execution, and participates in the operational, transactional, and logistical components of education delivery. The Coordinator is responsible for working collaboratively with staff, subject matter experts (SME), members, and vendors towards meeting program goals and the implementation of educational programs. This position requires working effectively and efficiently across AMWA technology systems, including AMS, CMS, LMS, Excel, and Survey Monkey, to support the creation, management, tracking, and evaluation of educational programs and conferences. Areas of responsibility include  Event Support: Coordinate operations for in-person and virtual conferences, certificates, and workshop programs, including registration, conference app and website, and logistical support.  Content Development: Support development and implementation of AMWA education programs.  Administration: Provide administrative support to education team.  Customer Service: Provide high-quality customer service to registrants, learners and members.  As a small staff organization, AMWA supports a collaborative working environment and recognizes the importance of each position’s value in meeting organizational goals.  A detailed job description will be provided to selected candidates for review. Please submit a cover letter explaining interest for this position, along with a resume, upon application. Requirements/Qualifications At least three years of related work experience with conferences and online education programs, preferably in an association or nonprofit organization environment Proficient in Word, Excel, PowerPoint, Outlook, and other Microsoft Office programs Competency working with AMS, registration software programs, website content management, and LMS for online course management Experience with Pheedloop preferred Proficiency with databases, data entry, and pulling reports Strong customer service orientation and professional communication skills Professional demeanor and ability to work in a team setting Excellent verbal and written communication skills Demonstrated ability to prioritize and manage a workflow that involves interruptions and multiple Ability to travel to the annual conference; Flexibility to work extended hours as needed Ability to work independently College degree or relevant coursework preferred; work experience may be considered in lieu of degree Reporting Structure: The Coordinator reports to the Director of Educational Programs and works collaboratively with other staff to ensure departmental goals are met.  Job Status: The Coordinator is a full-time position and is classified non-exempt.  Location: The AMWA office is a hybrid workplace with a “remote-first” philosophy. Our office is in Gaithersburg, VA, however this position can be fully remote.  Wed, 06 May 2026 09:45:09 -0400 https://careers.associationforum.org/jobs/rss/22233389/meetings-specialist https://careers.associationforum.org/jobs/rss/22233389/meetings-specialist Owings Mills, MD, Please note relocation is not available for this role. This is a hybrid role (not fully remote) - employees must be local so they can work from our Maryland home office two days per week (with the other three days working from home). Please include a cover letter with your application. Applications without one will not be considered. POSITION SUMMARY DESCRIPTION: The Meeting Specialist will work closely with the Meetings Manager to assist with the planning and implementation of premier academic physiatry events and activities, including the AAP Annual Meeting. The Meeting specialist will assist with housing, scheduling, speaker coordination, abstracts, onsite management, logistics and more. DUTIES & RESPONSIBILITIES: Advises and collects relevant materials from meeting speakers such as procedural guidelines, honorariums, expenses, disclosures, handouts, etc. Manage abstract and poster submission processes, including system setup, communications, and reporting. Maintains reports on a monthly/weekly/daily basis as needed to update the society on event progress. Advises speakers and content experts on AAP policies and collects relevant materials expense sheet, honorarium forms, disclosures, handouts, etc. Monitors inventory and orders supplies for meetings as needed prior to and following each meeting. Manages proposal submissions for all courses and workshops including the acknowledgment and acceptance processes. Assists with other meetings as necessary including other educational meetings, Board meetings, committee meetings, etc. Assists in staffing the program committee under the direction of the Meetings Manager. Serve as staff liaison and provide administrative support for the Administrative Directors Council and Program Coordinators Council. Ensures CME activities are fully compliant with ACCME.   QUALIFICATIONS: Bachelor's degree preferred or equivalent work experience 1-3 years experience within customer service, event coordination, or administrative support. Strong organizational and project management skills Strong customer service orientation. Excellent written and verbal communication skills. Ability to work independently and collaboratively in a team environment. Proficiency in Microsoft Office applications required. Experience with event management systems and association environments preferred. The AAP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The AAP complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities or conducts business . This is not a contract.  The description and duties as they relate to this position are subject to change as reasonable business necessity dictates.  In the event of such changes, a new job description may be created. AAP offers a competitive compensation and benefits package designed to support your health, financial security, and work–life balance. Benefits include: Health and dental insurance, short-term and long-term disability coverage, paid vacation and sick leave, and generous 401(k) contribution equal to 7% of your annual salary, regardless of your own contributions. We also prioritize flexibility and time to recharge. Our office closes between Christmas Eve and New Year’s Day (or an equivalent period for those who observe a different holiday). AAP supports a hybrid work environment, with two in-office collaboration days and three remote workdays each week. Mon, 27 Apr 2026 09:53:51 -0400 https://careers.associationforum.org/jobs/rss/22022247/chapter-event-specialist https://careers.associationforum.org/jobs/rss/22022247/chapter-event-specialist Rockville, MD, Chapter Events Specialist   Location : Rockville, MD (hybrid or fully remote) Key skills : Event operations, multi-channel marketing, marketing campaign development, copywriting, volunteer management, event logistics, administrative support, customer service, stakeholder collaboration, social media, and problem-solving. Experience :   2+ years’ experience working professionally, preferably with event operations Reports to : Manager, Chapter and Volunteer Relations The Role The Chapter Events Specialist is the primary liaison for RAPS Chapters and LNGs, ensuring the successful planning and execution of virtual and in-person events. This role collaborates closely with internal teams and volunteer leaders to implement efficient processes, strengthen partnerships, and deliver high-quality event experiences. Strong communication, project management, and relationship-building skills are essential. The role reports to the Manager, Chapter and Volunteer Relations and works collaboratively across RAPS. What will you do with us: Provide operational and logistical support to volunteer chapter and LNG leaders in delivering professional development and networking activities of all formats while ensuring a positive experience for all stakeholders. Handle all logistical aspects of chapter/LNG event planning, facilitation, and reporting. Includes hosting, moderating, and initiating webcasts and chats via Zoom, as well as training presenters to understand the technology. Also includes oversight of day-to-day in-person event administration such as order placement, vendor monitoring, catering/logistical needs, attendee participation, registration counts, sponsorship process, and collateral fulfillment. All post-event activities, managing surveys, financial trackers, and ensuring sponsor payments are received. Collaborate with colleagues across the RAPS membership, education, marketing, and IT teams to meet the needs of chapter/LNG leaders and RAPS members to ensure RAPS events are of the highest quality. Plan and organize events in accordance with financial and scheduling restraints while upholding RAPS’ mission and vision. Conduct marketing, social media, and communications efforts for all chapters and LNG events. Meet with chapter/LNG leaders and coordinate with them regularly to ensure the success of their events. Oversee event happenings and act quickly to resolve problems. Plan for potential scenarios that could impact the integrity/success of events. Manage the complex needs of a wide variety of stakeholders and events. Maintain flexible hours to accommodate events in various time zones. Perform any other duties or tasks as assigned or required. What you will bring to succeed: Bachelor’s degree or a combination of education and experience that demonstrates the necessary skills required for the position. 2+ years of professional experience, preferably in event operations, marketing, or association environments. Experience developing and executing marketing campaigns across multiple channels (email, social, web). Strong copywriting and content development skills, with the ability to tailor messaging to different audiences. Demonstrated experience in volunteer coordination or stakeholder management. Proven ability to manage event logistics and administrative processes with high attention to detail. Strong customer service orientation, with the ability to build relationships and resolve issues effectively. Excellent organizational, project management, and multitasking skills in a fast-paced environment. Proficiency with Microsoft Office and Zoom required; familiarity with Higher Logic preferred. Association/nonprofit and/or regulatory/health-science experience preferred. What RAPS offers: Flexible hybrid work environment Highly competitive, market-based salaries Annual merit-based salary adjustments Incentive pay/bonuses Reimbursement for job-related education + training Generous PTO accruement 10 annual paid holidays with extended holiday break Medical, dental, vision, & life insurance Short/long-term disability 403(b) Retirement Plan with employer match About RAPS The Regulatory Affairs Professionals Society (RAPS) is the largest global organization of professionals involved with regulatory and quality healthcare products, including medical devices, pharmaceuticals and biologics, diagnostics, and digital health. Founded in 1976 as a neutral, nonprofit organization, RAPS supports and elevates the regulatory profession with education and training, professional standards, publications, research, networking, career development, and other valuable resources. RAPS is home to the Regulatory Affairs Certification (RAC), the only post-academic professional credential to recognize regulatory excellence. The society is headquartered in suburban Washington, DC, with chapters and affiliates worldwide. As an employer, RAPS encourages dedication to quality and member service. We support innovation and creativity, respect, and high ethical standards. We value learning and professional development and strive to maintain a safe and enjoyable work atmosphere that promotes collegiality. RAPS provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances.   Bachelor’s degree or a combination of education and experience which demonstrates the necessary skills and experience required for the position • 2+ years’ experience working professionally, preferably with event operations • Excellent internal/external communication (written and oral) skills • Proven skills in project and event management, organization, and multi-tasking. • Strong decision-making and analytical competency • Strong, proactive, solutions-based approach to problem-solving • Collaborative, multi-tasker with an attention to detail who thrives working in a fast-paced, dynamic environment • Proficiency with Microsoft Office and Zoom required; familiarity with Higher Logic preferred • Association/nonprofit and/or regulatory/health-science experience preferred Tue, 14 Apr 2026 13:15:47 -0400 https://careers.associationforum.org/jobs/rss/22188830/sr-coordinator-programs https://careers.associationforum.org/jobs/rss/22188830/sr-coordinator-programs Bethesda, Maryland, The Senior Coordinator, Programs, provides operational coordination and administrative support for event programming, with primary responsibility for presenter management, program systems, and execution of established program processes across multiple events. This role supports the accurate and timely delivery of program deliverables through disciplined coordination, data management, and communication. The Senior Coordinator works within defined program structures and systems, supporting Leads who retain responsibility for program strategy, content development, and committee leadership. This position is well suited for a highly-organized, proactive professional who enjoys managing complexity, keeping programs on track, and wants to build deep expertise in the operational execution of conference programming. Responsibilities include, not limited to: Presenter & Program Administration Serve as the primary point of contact for presenter processes across the full event lifecycle for assigned events, from abstract submission through post-event follow-up. Maintain accurate presenter records in Cadmium, tracking deadlines, deliverables, changes, and required documentation. Monitor task completion and follow up with presenters to ensure timely and complete submissions. Draft and distribute presenter communications, confirmations, and reminders. Maintain presenter templates, FAQs, and SOPs to ensure consistency across events. Coordinate presenter logistics in collaboration with internal teams. Prepare presenter status reports and provide updates to leadership. Event Systems & Program Data Management Set up and maintain program records in Cadmium, including sessions, presenters, evaluations, and reporting structures. Support the event mobile app, including setup, testing, troubleshooting, and content updates. Develop and generate program reports to support internal review and post-event analysis. Ensure accuracy and consistency of program information across internal systems, the website, and promotional materials. Identify opportunities to improve processes, data accuracy, and administrative efficiency. Timeline & Event Execution Support Track program milestones and support adherence to established timelines across multiple events. Maintain internal checklists to ensure program deliverables and deadlines are met. Manage the collection, organization, and verification of presentation materials to ensure onsite readiness. Provide onsite presenter and session support in coordination with the broader event team. Support ongoing improvement of program documentation and processes to enhance consistency and efficiency. Education and Experience: Bachelor’s Degree in a related field and three (3) years of administrative or event support experience; or equivalent combination of education and experience. Experience with conference programs or database systems is preferred. Experience with Cadmium is highly desirable. Required skills: Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously. High attention to detail when tracking presenter submissions, session data, evaluations, and reports. Ability to maintain accurate records in database or event management systems; experience with Cadmium or similar platforms preferred. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Strong written communication skills, including drafting and editing clear, professional correspondence. Clear verbal communication skills and the ability to provide timely updates and ask clarifying questions as needed. Ability to prioritize work, monitor milestones, and ensure deliverables are completed accurately and on schedule. Sound judgment and discretion when handling confidential presenter and event information. Problem-solving skills with the ability to resolve administrative or system-related issues with appropriate guidance. Ability to work independently while collaborating effectively with cross-functional teams. Adaptability in responding to evolving timelines and event needs. Dependability, accountability, and commitment to improvement. Willingness to support events onsite, including occasional extended hours during peak periods. Adherence to organizational safety and security procedures during onsite event support. Physical Demands: Ability to independently ascend and descend stairs. Ability to independently reach, twist and bend. Ability to independently remain stationery for extended periods of time. Ability to independently lift up to 30 pounds when required. Tue, 21 Apr 2026 09:38:00 -0400