https://careers.associationforum.org Latest AssociationJobs.org Career Center Jobs Mon, 18 May 2026 09:48:19 Z https://careers.associationforum.org/jobs/rss/22262146/membership-and-education-coordinator https://careers.associationforum.org/jobs/rss/22262146/membership-and-education-coordinator Alexandria, Virginia, Membership and Education Coordinator (Full-Time) Alexandria, VA (Hybrid Work Environment) The Independent Lubricant Manufacturers Association (ILMA), a trade association based in Alexandria, VA, is seeking a proactive and tech-savvy Membership and Education Coordinator to join our team full-time. This is an excellent opportunity to play a vital support role in a dynamic, member-focused organization.  ILMA has a hybrid work environment, with staff required to report to the office a minimum of 3 days per week.  Key Responsibilities: Manage the annual membership renewal process and maintain member records using our association database (iMIS). Coordinate meeting registration for all ILMA events—both online and on-site at conferences. Administer ILMA’s online learning management system (Teachable), including assisting members with class navigation and updating course content. Support the planning and execution of ILMA conferences and events. Provide general administrative support to the ILMA team as needed. What We’re Looking For: A quick learner who is comfortable with technology and can work independently. Strong organizational skills with keen attention to detail. Proficiency or experience with database systems (iMIS experience a plus). Ability to work collaboratively in a small-team environment. Excellent communication and customer service skills. Ability to travel to assist with onsite conference support—usually in warm, sunny resort locations. Ideal for recent or soon-to-be college graduates, those exploring a new career direction, or individuals reentering the workforce. What We Offer: A supportive and collegial workplace with flexibility, including two remote workdays per week. Competitive salary. Comprehensive benefits package including health insurance, dental coverage, and 401(k) plan. To Apply: Please submit your resume , cover letter , and two references by May 30, 2026 to: jobs@ilma.org. PLEASE NOTE: All candidates must reside near the Washington, DC metro area and be able to report to the office a minimum of 3 days/week.    Tue, 12 May 2026 11:01:56 -0400 https://careers.associationforum.org/jobs/rss/22203071/membership-marketing-assistant https://careers.associationforum.org/jobs/rss/22203071/membership-marketing-assistant Gaithersburg, Maryland, AMWA provides medical communicators with a welcoming, collaborative environment in which they can leverage meaningful connections, gain knowledge, share ideas, and solve problems. The Membership & Marketing Assistant provides critical support to the AMWA membership team and helps AMWA programs run smoothly for our valued members. The Assistant supports membership and marketing initiatives, data management projects, and other team efforts. In fulfilling these responsibilities, the Assistant interacts daily with AMWA’s technology systems as well as engages directly with members, volunteers, and other staff.   Areas of responsibility include  Member Services: Provides high-quality customer support for AMWA’s membership program, including acquisition, retention, and renewal activities and communications Marketing & Communications: Supports outreach activities including drafting and proofreading member communications, social media posts, and webpages Database & Systems: Completes daily, weekly, and monthly record management tasks to ensure database integrity and system effectiveness Administration: Provides general operations and program administrative support As a small staff organization, AMWA supports a collaborative working environment and recognizes the importance of each position’s value in meeting organizational goals. AMWA values excellence in communication. A detailed job description will be provided to selected candidates for review. Requirements/Qualifications Administrative and database experience, preferably within a nonprofit or association Strong skills using Excel to manage data and information in spreadsheets Excellent verbal and written communication skills with attention to details Comfortable with databases, data entry, and reporting Ability to prioritize and manage a workflow involving interruptions and multiple projects Customer service orientation and strong interpersonal skills Professional demeanor and ability to work in a team setting Experience with association management systems preferred BA/BS Degree preferred Reporting Structure: The Assistant reports to the COO and works closely with managers on the membership team. Job Status: The Assistant is a full-time position and is classified non-exempt (paid hourly).  Location: The AMWA office is a hybrid workplace with a “remote-first” philosophy. This position requires a once weekly visit to the office in Gaithersburg, MD to complete certain admin tasks. Please submit a cover letter explaining interest for this position, along with a resume, upon application to srager@amwa.org.   AMWA develops salary ranges using research such as ASAE's compensation report to align with position level, experience, size of organization, and regional area. Tue, 12 May 2026 12:14:26 -0400 https://careers.associationforum.org/jobs/rss/22259559/member-services-associate https://careers.associationforum.org/jobs/rss/22259559/member-services-associate Alexandria, VA, The Member Services Associate supports TESOL’s member experience by serving as a primary point of contact for members, affiliates, volunteers, and the public. This role helps ensure timely, professional, and culturally responsive communication while supporting membership operations, volunteer coordination, affiliate engagement, and event support. The ideal candidate is highly organized, detail-oriented, and committed to creating a welcoming and positive experience for a diverse global community. This position plays an important operational role in helping TESOL deliver responsive member support and maintain strong community connections across programs and events, including the TESOL Annual Convention. Key Responsibilities Member Services & Engagement Respond to member, affiliate, volunteer, and public inquiries across email, phone, and web channels with professionalism and responsiveness. Provide accurate information regarding membership, programs, events, and services. Support membership onboarding and renewal processes and assist with resolving member issues. Escalate complex or sensitive inquiries as appropriate. Track recurring questions and feedback to support continuous improvement of member services. Membership Data, Systems & Communications Maintain accurate member records within TESOL’s association management system. Perform routine data quality checks and assist with basic reporting activities. Support updates to membership-related web content and communications. Assist with membership announcements and outreach in coordination with the Communications and Marketing team. Affiliate, Volunteer & Community Support Provide administrative and coordination support for TESOL affiliates and interest sections. Coordinate affiliate speaker requests and related communications. Support volunteer recruitment, onboarding, participation tracking, and record maintenance. Maintain organized documentation and communication systems for communities and volunteer groups. Events & Operational Support Work closely with onsite lead for registration and badge pickup at the TESOL Annual Convention. Provide frontline attendee support during events and assist in resolving participant issues. Support event-related administrative and operational tasks as needed. Qualifications TESOL recognizes that strong candidates may bring a variety of experiences. The qualifications below are preferred but not required. Education & Experience Bachelor’s degree or equivalent combination of education and experience. 1–3 years of experience in customer service, nonprofit organizations, associations, membership organizations, or related environments. Experience supporting members, volunteers, or community-based programs preferred. Skills & Knowledge Strong customer service orientation and commitment to responsiveness and professionalism. Excellent written and verbal communication skills. Ability to communicate effectively across diverse cultural, linguistic, and global contexts. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Comfort learning and using database systems and digital tools. Proficiency with Microsoft Office; experience with AMS or CRM platforms preferred.  Commitment to equity, inclusion, and creating a welcoming member experience. Working Environment & Requirements TESOL operates in a primarily remote environment with an office in Alexandria, Virginia, available for employee use as needed. This role requires: Occasional travel, including attendance at the TESOL Annual Convention and select meetings or events Ability to lift materials up to 25 pounds Compensation & Benefits TESOL offers a competitive salary and benefits package, including health coverage, retirement contributions, paid time off, and professional development support. How to Apply Please submit your resume and a cover letter to ed@tesol.org. In your cover letter, please respond to one of the following questions: Describe a time you turned a difficult interaction into a positive experience for a customer, member, volunteer, or colleague. Describe a process or system you improved to help work run more smoothly or efficiently. Describe a situation where attention to detail was especially important. What was the outcome? Please include a specific example and a brief reflection on what you learned from the experience. Use of AI Tools TESOL recognizes that AI tools can be helpful in drafting application materials. Candidates may use these tools as part of their process. However, submitted materials should clearly reflect your own experience, judgment, and voice. We are particularly interested in candidates whose application materials demonstrate professionalism, responsiveness, attention to detail, and an interest in supporting TESOL’s global member community. Applications that are overly generic or not clearly tailored to this role may not be considered. Thu, 07 May 2026 15:00:07 -0400 https://careers.associationforum.org/jobs/rss/22221018/enterprise-program-director-and-data-base-manager https://careers.associationforum.org/jobs/rss/22221018/enterprise-program-director-and-data-base-manager Office Building, Our company is seeking a detail-oriented and organized person with strong attention to detail, accuracy, and the ability to work efficiently to meet deadlines. The ideal candidate will have excellent typing skills, familiarity with data entry software and systems, and the ability to work both independently and as part of a team. Responsibilities include verifying data accuracy.   Proficient in data entry software and Microsoft Office suite Strong attention to detail and accuracy Excellent typing speed and accuracy Ability to work efficiently and meet deadlines Strong organizational and time management skills Good communication skills, both written and verbal Wed, 22 Apr 2026 11:58:29 -0400 https://careers.associationforum.org/jobs/rss/22215621/membership-administrative-assistant https://careers.associationforum.org/jobs/rss/22215621/membership-administrative-assistant East Coast, Membership & Administrative Assistant Self-Managed Professional Association (Entry-Level Role) - Remote - East Coast Preferred Position Summary The Membership & Administrative Assistant supports the daily operations of a self-managed professional association. This is an entry-level position designed for someone eager to learn association management, membership services, marketing, and operations. You’ll help keep meetings organized, communications running smoothly, and member services responsive, while gaining hands-on experience working with staff leadership, committees, and the board of directors. This role is ideal for a highly organized early-career professional who is proactive, detail-oriented, and excited to grow in a collaborative, mission-driven environment. Key Responsibilities Association Operations & Administration Provide administrative support for daily association activities Help coordinate calendars, meetings, and schedules for staff, board, and committees Assist with preparing meeting agendas, minutes, and tracking action items Assist in organizing and maintaining digital files, policies, and governance documents Board & Committee Support Assist staff leadership with coordinating board and committee meetings Help send meeting materials, reminders, and follow-up notes Support tracking of committee tasks and deadlines Member Services & Engagement Respond to basic member inquiries and route requests to the right team member Assist with membership onboarding and renewals Help maintain accurate member records in the database Support routine member communications and announcements Systems & Process Support Update records in association management systems or shared drives Track deadlines for meetings, renewals, and reports Assist with invoice tracking, simple expense logs, or data entry Help document administrative procedures as processes are developed Communications & Coordination Draft and proofread simple emails, newsletters, and internal documents Assist with website updates or posting announcements Help coordinate logistics with vendors, speakers, or service providers **Other duties as assigned. Ability to travel (0-10%). Qualifications Preferred 0–2 years of administrative, internship, or office experience Interest in nonprofit, association, or small-team environments Comfortable learning new systems and tools Skills & Competencies Strong organizational skills and attention to detail Clear written and verbal communication Willingness to learn and ask questions Dependable with good follow-through Professional and friendly when working with members and volunteers Basic proficiency in Microsoft Office or Google Workspace Why This Role Matters In a self-managed association like ours, strong administrative support keeps everything moving—from board meetings to member communications. This role provides a foundation for learning association management while helping the organization serve its members effectively. Growth Opportunities This position offers exposure to: Board governance Membership programs Event planning and conference logistics Marketing and communications Operations and nonprofit management Mon, 20 Apr 2026 08:36:34 -0400