The Association for association professionals in Chicagoland

Overview: We are seeking an experienced and detail-oriented Event Planner to join our team. The Event Planner will be responsible for planning, organizing, and executing all aspects of our live and digital events. The ideal candidate will have a strong background in event management, excellent organizational and communication skills, and a passion for delivering exceptional experiences to attendees.

Key Responsibilities:

• Event Planning: Plan and execute a wide range of events (both live and in-person), including corporate meetings, conferences, workshops, webinars, social gatherings, and promotional activities.

• Develop and maintain event experience standards that reflect NSCP’s mission and values.
• Design creative, member-centered experiences that enhance engagement and satisfaction.

• Venue Selection and Management: Research and secure suitable venues for events, negotiate contracts, and coordinate logistics such as catering, audiovisual equipment, exhibitor coordination and decor.
• Budget Management: Assist with the development and management of event budgets, ensuring adherence to financial guidelines and cost-effective solutions.
• Attendee Management: Oversee accommodation arrangements, and communication before, during, and after the event to ensure a seamless experience.
• Marketing and Promotion: Assist in the development of marketing strategies to promote events, including email campaigns, social media outreach, and partnerships with relevant organizations or media outlets.
• Logistics Management: Coordinate logistical aspects such as transportation, catering, audiovisual equipment, signage, and on-site staffing to ensure smooth operations throughout the event.
• On-Site Management: Oversee all on-site activities, including registration, session management, exhibitor coordination, and attendee assistance, to address any issues and ensure a positive experience for all participants.
• Post-Event Evaluation: Collect feedback from attendees, sponsors, and stakeholders to evaluate the success of the event and identify areas for improvement for future events.
• Risk Management: Identify potential risks and develop contingency plans to mitigate them, ensuring the safety and security of all participants and assets during the conference.
• Technology Utilization: Utilize event management software, mobile apps, and other technology tools to streamline processes, enhance communication, and provide innovative solutions for event management.
• Continuous Improvement: Stay informed about industry trends, best practices, and innovations in event management, and apply this knowledge to continuously improve the quality and effectiveness of future events.
• Other Duties: As assigned.

Qualifications:

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field; or
• Minimum of 3 years of experience in conference or event management.
• Strong organizational and project management skills, with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to collaborate with diverse stakeholders and build strong relationships.
• Knowledge of industry trends, best practices, and regulations related to event planning and management.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Certification in event management (e.g., CMP) is a plus.
• Strategic thinker with the ability to analyze data, identify trends, and develop creative solutions to overcome challenges.
• Familiarity with event management software and CRM systems is preferred.