The Association for association professionals in Chicagoland

The National Air Traffic Controllers Association ("NATCA") has an immediate opening for a Training and Events Administrator in its Washington, D.C. headquarters office.

The Training and Events Administrator is primarily responsible for: (1) setting up online training registration; confirming attendee participation approval; coordinating attendee reports; and tracking data; (2) coordinating logistics for trainings; (3) attending trainings to support instructors and trainees, as needed; printing training materials; and ordering handbooks and other supplies; (4) providing member service regarding all details of the training process, including timely responses to attendee questions through emails and phone calls; assisting members with training registration; reviewing travel plans and vouchers to ensure compliance with NATCA policies; and responding to questions regarding vouchers, expenses, and invoices; (5) managing shipments for events and organizing and keeping accurate inventory of all storage units; (6) assisting in the on-site logistics of NATCA events; (7) coordinating and fulfilling NATCA shipments for community outreach; (8) updating project management tools and taking accurate notes for committee meetings; and (9) assisting the events team with projects such as restaurant and other venue reservations, sponsorship contracts, and fulfillment of swag and merchandise.

Applicants must have an associate’s degree or higher (or relevant work experience) and at least two years of previous work experience in training/event planning and administration.

Applicants must also have knowledge of office administrative procedures and standard office equipment, including computer software such as word processing, spreadsheets, database management, email services such as Constant Contact, and presentation applications; and the ability to perform multiple tasks effectively and under tight deadlines.

Applicants should exhibit an ability to work independently and with minimal supervision; possess excellent interpersonal skills; and have a strong attention to detail, particularly in typing and proofreading materials and establishing priorities.

Qualified applicants should email a cover letter and resume to NATCA General Counsel Marguerite L. Graf at mgraf@natca.org.