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DUTIES AND RESPONSIBILITIES

SIOR Global Events

General Responsibilities

• Conduct site planning visits with EVP. Works with hotels, venues, vendors, DMCs, entertainment and offsites and creates planning agendas with all vendors/venues.  
• Works with EVP on site selection for future years.
• Works with EVP on all contract negotiations and execution. 
• Primary staff liaison to the Host Chapter Committee.
• Manage selection, planning and on-site management of optional events and tours.
• Serve as a show/floor manager on-site at the bi-annual conferences.
• Primary liaison with marketing department regarding all logistics, emails, surveys etc.
• Primary contact with all venues, hotels, offsite locations, transportation companies, entertainment, vendors and DMC.
• Primary contact for registration and mobile app.
• Creates onsite signage and registration experience
• Coordinate event insurance coverage.
• Manages room blocks and contracts overflow as needed.
• Creates all meeting specs including AV, room sets, F&B, IT, Electric, Décor.
• Creates team schedule and pre-con document
• Contributes to budget development with the EVP
• Final bill and financial reconciliation in conjunction with the EVP

Exhibit & Sponsorship Management

• Manage RFP process and selection of general services contractor/decorator for conferences.
• Oversee sponsorship and exhibitor concierge program and raffle logistics.
• Coordinate with sponsors on deliverables including swag, amenities and exhibitor kits.
• Oversee booth selection.
• Review exhibitor prospectus
• Primary liaison to the general services contractor/decorator. Works with EVP on contracts with GSC.

SIOR Education Courses & Programs

• Manages and oversees the Next Level Series.
• Manages LMS course and SIOR Webinar program, including registration, facilitation, and post event uploads.
• Work with committees and member groups to develop educational content and schedule webinars.
• Team liaison on the education committee
• Manages internal MCC meetings

SIOR Meetings

• Oversee all logistical components of the board and strategic planning meetings including contracts, food and beverage functions, hotel reservations, and audio visual components.
• Oversee all logistical components of the annual Budget & Finance Committee to include food and beverage and hotel reservations.

Other Duties

• Perform other duties as assigned.

SKILL AND EXPERIENCE REQUIREMENTS

• Exceptional interpersonal, communication and customer relationship skills are critical.
• Superior organizational and time management skills.
• Ability to prioritize, multi-task and work with other staff members to meet deadlines in a high volume, fast paced environment.
• Natural team-building skills and an interest in meetings, education and marketing.
• Proficiency in Microsoft Office, AMS experience required, Adobe creative experience a plus.
• Experience with exhibit and sponsorship operations.
• Ability to problem-solve and make quick decisions under pressure.
• Bachelor’s degree from an accredited college or university.
• Seven years association experience, meetings and/or programming experience a plus.

TRAVEL REQUIREMENTS

• Site Selection (approx. 10 days/year)
• Space planning site visits (approx. 5 days/year)
• Onsite bi-annual events (approx. 14 days/year)
• International event (approx. 5 days/year)