The Association for association professionals in Chicagoland
Posted: 03-Apr-26
Location: Remote 100% in the USA
Type: Full Time
Salary: $65,000
Categories:
Salary Details:
Required Education:
Additional Information:
This is a fully remote, work from home position. We are a 75 year old leading organization in campus recreation. This position requires an individual who is highly proactive, is meticulously detail-oriented, has an analytical mindset, and someone who is a consummate teammate, willing to go the extra-mile. Duties and deadlines will ebb and flow throughout the year and the successful applicant will need to be highly flexible in both hours and tasks to help meet organizational goals, and willing to take on challenges that might be new to them.
We have a small accounting department that supports four (4) separate organizations with varied direct and supportive duties. The Accounting Manager provides crucial support to the Senior Director of Finance and Administration (SDFA) in managing those companies' accounting, financial, and some member operations. They ensure the accuracy and integrity of financial information, oversee daily accounting processes, and contribute to financial planning reporting, and budgeting. The Accounting Manager is responsible for verifying and processing all financial transactions, analyzing financial information, and reconciling income statement and balance sheet accounts monthly. The Accounting Manager also provides support to all department managers and leadership on an as needed basis to facilitate the strategic mission of all departments within NIRSA’s entities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounting and Finance Functions (90%)
General
- Responsible for managing and overseeing NIRSA’s accounting functions to ensure proper fiscal management, timely and accurate reports, and financial analysis for the organization.
- Assists SDFA in assessing organizational health (budget comparisons, trends in revenue and expense, budget variances) based on financial statements.
- Responsible for managing the annual external accounting audit/review process and conducting internal selective periodic audits.
- Responsible for monitoring cash and investment balances and recommending cash management options (i.e., bank transfers, etc.) to the SDFA to adequately fund operations.
- Works with SDFA to maintain accounting controls by preparing and recommending policies and procedures; enforces accounting policies and procedures with NIRSA staff.
- Maintains member confidence and protects organization by keeping financial and personnel information confidential.
Financial Statement Preparation:
- Responsible for ensuring accurate and timely daily Income Statement, Balance Sheet, cash transaction, and batch processing entries.
- Prepares monthly/quarterly financial statements (balance sheet, profit and loss statements, and other reports) that are free from coding errors (e.g., expense classification, deferred revenue reconciliation, prepaid reconciliation) that accurately summarize current and/or projected NIRSA, NIRSA Foundation, NIRSA Services Corporation, and NIRSA Sports Network’s financial positions.
- Assists the SDFA in the preparation of committee and Board financial packets.
- Reconcile G/L accounts and correct errors by collecting and analyzing account information.
- Manages A/P, A/R, recurring JE’s and prepares payments by verifying documentation and requesting disbursements.
- Responsible for managing the timely and accurate monthly closing process. The general deadline for books to be closed is the 15th of each month.
- Performs bank account reconciliations and resolves outstanding transactions in a timely manner.
- Works with SDFA and auditors regarding complex or unusual financial transaction resolution and coding.
Budget Related:
- Assists SDFA with the annual budgeting process.
- Provides direction and guidance to budget managers regarding accounting and budgeting policies, regulations, and procedures.
- Accurately uploads budgets into the accounting system.
- Leads the monthly budget variance analysis, forecasting, and financial reporting process (with department manager collaboration).
Payroll:
- Process monthly payroll in ADP.
- Ensures staff timecards are accurate with regard to holiday and PTO pay. May be required to calculate/ validate hours for Oregon staff for work comp requirements.
- Review changes made by HR to ensure accuracy with documentation.
- Create payroll related general ledger entries in Intacct. Calculate payroll allocation by job duties in Excel and upload to Intacct.
- Verify and submit 401K withholdings.
- Work with HR and ADP to ensure new federal laws are being reported correctly, such as overtime tax rules.
Manage Company Financial and Member Information Systems (10%)
- Manage Intacct, Umpqua Integrated Payments, Visa Spend Clarity, ADP) systems and troubleshoot issues in a timely manner.
- Assist with iMIS member database functionality and improvements.
- Stay current with system updates.
- Audit systems for accuracy.
- Manage user access to systems. Add/delete users as needed.
- Work with software vendors to create efficiencies.
- Establish, modify, document, and coordinate implementation of accounting and accounting control procedures
- Conduct periodic training of staff in Intacct, Umpqua, Visa Spend, ADP, and iMIS. These can be formal or lunch-and-Learn formats.
- Train and assist staff with implementing accounting policies and G/L coding.
This position will also maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. This position currently has no direct supervisory responsibilities but positively influences and supports team members reporting to the SDFA.
May perform other duties as assigned.
REQUIRED:
- Bachelor's degree in accounting
- 5 years of direct hands-on accounting experience
- General understanding of GAAP and 3 years' experience with advanced accounting principles such as deferred revenue, prepaid expenses, recurring and reversing entries, etc.
- 3 years in-depth, hands-on experience with accounting software such as Sage Intacct (preferred), Blackbaud, Great Plains Dynamics, QBO.
- Excellent communication skills, both written and oral
- Extremely proactive approach to tasks. Seeks guidance as appropriate but “runs with the ball to the end zone”.
- Ability to take raw data, analyze it, and present summary reports, assumptions, and suggestions in a clear and concise fashion that enlightens and informs audiences.
- Ability to establish and maintain effective working relationships with staff and members in a remote environment
- Able to work in a team environment and produce results in conjunction with fellow team members
- Flexible and adaptable leadership style that works well in a highly collaborative team environment.
- Working knowledge of financial principles, budgeting, and financial analysis
- Advanced working knowledge of financial and other compliance issues
- Strong computer skills, including competence with MS Word, Excel and Teams.
Preferred:
- CPA, CMA, or similar accounting or finance certifications.
- 3+ years of nonprofit accounting experience with a background in complex budget preparation.
- 2 years Member Association organization experience
- 2 years of project management experience
- 2 years managing staff
- Experience with member databases such as iMIS.
