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The Education & Meetings Coordinator supports the Education & Meetings Department, and assists in the coordination of the committees and all volunteer programs and initiatives based on the society’s strategic objectives. 

EDUCATION

• Works with the CEO and the Annual Meeting Program Directors updating the Program Schedule/Onsite Program
• Assists in the coordination of webinars, case studies, and all educational products
• Oversight of the CME review process for the Annual Meeting & enduring materials
• Reviews marketing materials for educational courses to ensure accuracy of content and ACCME requirements
• Coordinates/confirms the abstract reviewers and oversees the abstract CME review process
• Coordinates the publishing of abstracts for the ASCCP Journal (JLGTD)
• Coordinates relevant financial relationships (RFR) – collects, tracks & posts to website

MEETINGS

• Assists the Director, Education & Meetings with any logistical requirements as it pertains to events, including booking travel with ASCCP travel system
• Travels to meetings to assist with the onsite management and execution of the meeting
• Works with Exhibit Sales coordinating exhibit contracts and in-kind equipment
• Coordinates emails to attendees to include syllabus, and manages event-related inquiries
• Coordinates speaker communication and welcome packets
• Assists in the coordination of shipments to events

ADMINISTRATIVE

• Coordinates/supports committees, workgroups, and special projects
• Schedules/coordinates meetings, drafts agendas, takes minutes, and manages action items
• Ensures communication and coordination among committees, working groups and volunteers
• Ensures tasks are completed on time, within scope and budget
• Monitors and documents the progress of all activities
• Meets regularly with the CEO to ensure proper information flow and adherence to stated goals and objectives
• Other duties as assigned

SKILLS & ABILITIES

• Excellent interpersonal and written communication skills
• Must be detail-oriented, highly organized, self-directed, and have a collaborative workstyle
• Demonstrate core competencies (communication, productivity, quality, responsiveness)
• Ability to coordinate multiple projects within the organization and other departments to achieve project goals on time and within budget
• Proficient knowledge of Microsoft Office, Adobe, Google Suite, Asana, Slack and Dropbox
• Demonstrate superior level of customer service and time management
• Flexibility to accommodate the schedules of member volunteers
• Will require availability for occasional evening and/or weekend meetings and travel for conferences/board events

REQUIREMENTS

Qualifications include a bachelor’s degree and at least 1-3 years of relevant experience. Must live within 90 minutes of the DC Metropolitan Area.  No exceptions.

Preference given to someone with:

• Meetings experience (CMP)
• Experience working for a medical society/non-profits
• Successfully worked in a virtual environment