The Association for association professionals in Chicagoland

The Development Coordinator supports the fundraising and industry relations departments by managing administrative processes, coordinating logistics, and ensuring efficient execution of initiatives. This role is responsible for tracking donor and partner activity, preparing materials, and assisting with sponsorship fulfillment and communications. The Coordinator works cross-functionally to maintain accurate records, streamline operations, and support revenue-generating efforts.

Year-Round Responsibilities:

Industry Relations-

• Coordinate Corporate Relations Committee meetings, including scheduling, confirming Chair and Vice Chair availability, and preparing agendas.
• Maintain ongoing communication with corporate sponsors, including sharing information on upcoming meetings, sponsorship opportunities, and tracking deliverables.
• Schedule and coordinate meetings with corporate sponsors.
• Maintain and update tracking systems for sponsorship revenue and generate regular reports on annual performance.
• Assist with the preparation and submission of grant requests through online grant portals.
• Assist with drafting and routing sponsorship agreements/contracts.
• Help coordinate post-engagement follow-up with sponsors.

Fundraising-

• Coordinate Development Committee meetings, including scheduling, confirming Chair and Vice Chair availability, and preparing agendas.
• Pull and manage monthly donor reports for the SSO Impact Fund, ensuring accurate and up-to-date records.
• Oversee the SSO Tiered Giving Program by tracking donor levels and ensuring appropriate recognition and benefit fulfillment.
• Conduct initial outreach to foundations to introduce SSO initiatives, gauge interest in funding opportunities, and support the development of new funding relationships.
• Assist with the preparation, submission, and tracking of grant applications for foundational giving, including managing timelines, compiling required materials, and maintaining accurate records within grant portals.
• Help coordinate post-engagement follow-up with donors.
• Support the planning and execution of annual fundraising initiatives.

Meeting Responsibilities (SSO Annual Meeting, Advanced Cancer Therapies Conference, Fellows Institute):

• Serve as a primary point of contact for exhibitors and sponsors, responding to questions related to logistics, and timelines.
• Send reminders to exhibitors and sponsors regarding payments, deadlines, and required materials.
• Assist with exhibitor and sponsor onboarding, including portal access and resource distribution.
• Track exhibitor and sponsor deliverables to ensure all benefits are fulfilled in advance of and during the meetings.
• Support onsite coordination of exhibitors and sponsors, including issue resolution and general assistance.

Position Responsibility Distribution:

• Administrative & Coordination: 35% (Scheduling, committee coordination, meeting logistics, communications)
• Corporate Relations & Sponsorship Support: 25% (Sponsor communication, deliverables tracking, contracts, exhibitor support)
• Fundraising & Donor Management: 20% (Impact Fund support, donor tracking, tiered giving program, grant submissions)
• Annual Meeting Support: 15% (Exhibitor management, sponsor fulfillment, onsite logistics)
• Reporting & Data Management: 5% (Revenue tracking, CRM/iMIS updates, reporting and analytics)

Qualifications:

• Bachelor’s degree in nonprofit management, business administration, communications, or a related field preferred.
• Entry-level position; 0–2 years of relevant experience in nonprofit, development, fundraising, or administrative support roles preferred but not necessary.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent written and verbal communication skills, with a professional and service-oriented approach to stakeholder interactions.
• Experience working with databases or CRM systems (iMIS preferred) and proficiency in Microsoft Office Suite.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to work both independently and collaboratively in a fast-paced, team-oriented environment.
• Willingness to travel and provide onsite support for the Annual Meeting and other events as needed.

What we offer:

• Collaborative work environment that values hard work and creative thinking.
• Support for professional development.
• Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO office is closed the week between Christmas and New Year’s Day.
• Flex hours, casual dress code, and a hybrid schedule four days per week virtual and one day (Wednesday) mandatory in the office.
• Free in-building workout facility.
• Conveniently located near I-294, I-90 and I-190, and easily accessible from the Rosemont CTA Blue Line station. Complimentary shuttle from the station to the building during rush-hour.