The Association for association professionals in Chicagoland
Posted: 20-Apr-26
Location: McCandless, PA
Type: Full Time
Categories:
Additional Information:
Position Summary
The Minerals, Metals & Materials Society (TMS), headquartered in McCandless, PA, seeks a results-oriented Sales and Exhibition Specialist to drive revenue growth and deliver exceptional partner experiences across its portfolio of events and media offerings.
The Sales and Exhibition Specialist is responsible for the development, pursuit, and management of exhibit space sales, multi-channel advertising (including print publications, e-newsletters, and digital platforms), and corporate sponsorships. Serving as the primary point of contact for industry partners, this role manages the full sales lifecycle, from prospecting and relationship development through contract execution and post-event follow-up.
Working collaboratively with internal teams and external vendors, the Specialist translates market opportunities into sales solutions that align. The role also oversees exhibitor logistics, sponsorship fulfillment, and on-site execution, ensuring a seamless and professional experience for partners.
This position plays a key role in achieving and exceeding annual revenue targets, maintaining accurate sales forecasts, and providing regular reporting to leadership. The ideal candidate brings a strong combination of sales acumen, operational coordination, and client relationship management, with a focus on delivering measurable results and high-quality service.
Key Responsibilities
Sales and Business Development
- Lead Generation: Proactively identify and prospect new exhibitors, sponsors, and advertisers within the global minerals, metals, and materials science industries.
- Exhibit Sales: Manage the full sales cycle for exhibit space at the TMS Annual Meeting & Exhibition and specialty conferences.
- Advertising Sales: Sell print and digital advertising packages for society journals and magazines, creating integrated media bundles for clients.
- Account Management: Maintain year-round relationships with key accounts to support retention and year-over-year growth, including the Friends of TMS program.
Event and Exhibit Management
- Show Management: Serve as the on-site Show Manager, overseeing the exhibit hall operations, managing the General Service Contractor, and resolving real-time issues.
- Logistics Coordination: Manage exhibitor logistics, including floor plan assignments, exhibitor manuals, and insurance compliance (Certificates of Insurance).
- Sponsorship Fulfillment: Work closely with the marketing team to ensure all sponsored items (signage, digital banners, etc.) are executed accurately on-site.
- On-site Service: Staff the exhibitor service center during events, providing high-touch, on-site exhibitor support and actively drive rebooking for future events.
Operations and Administration
- Contract Administration: Prepare, issue and track all sales contracts and invoices, ensuring accuracy and timely payment.
- Exhibitor Communications: Develop and distribute exhibitor communications and pre-event logistical updates.
- Financial Management: Track revenue performance against targets and manage exhibit-related expenses (signage, exhibit hall decor, vendors, security, etc.).
- Post-Show Reporting: Conduct exhibitor surveys, analyze data, and produce comprehensive post-event reports to inform future strategy.
- Market Analysis: Monitor industry trends to identify new revenue opportunities and inform pricing or product strategy.
Qualifications
- Bachelor’s degree in business or equivalent experience, with three to five years of successful sales experience, ideally within tradeshows, association management, or technical publishing. Non-profit/association experience preferred.
- Strong organizational, analytical, and problem solving skills.
- Excellent written and verbal communication skills; including the ability to prepare statistical reports.
- Proficiency in database management and Microsoft Office tools.
- Ability to work effectively in a team environment, and with volunteers, scientists, engineers, and vendor partners.
- Cultural awareness and sensitivity, respect, flexibility, and a sound work ethic.
- Ability to manage multiple priorities and deadlines with strong attention to detail.
- Ability to work independently and adapt to changing situations.
- Ability to travel up to approximately 30%, including internationally, with occasional weekend responsibilities.
Work Environment & Location
TMS operates with a collaborative culture that supports innovation, shared leadership, and operational excellence. This role requires a regular onsite presence, with some flexibility for remote work.
Compensation and Benefits
TMS offers competitive compensation aligned with market data and commensurate with experience and qualifications. TMS offers a comprehensive benefits package inclusive of health and welfare benefits and a 401(k) retirement program.
