The Association for association professionals in Chicagoland

The American Association of Colleges & Universities (AAC&U) is the leading national association that advances the democratic purposes of higher education by promoting equity, innovation, and excellence in liberal education. Its members are committed to extending the advantages of liberal education to all students, regardless of academic specialization or intended career. Founded in 1915, AAC&U member institutions include accredited public and private colleges, community colleges, research universities, and comprehensive universities of every type and size. 

This Administrative Assistant provides high-level administrative and support within the Office of Curricular, Pedagogical, and Digital Innovation (OCPDI). Reporting to and supervised by the Director of Digital Education Programs, this role serves as a key support person for OCPDI’s many digital initiatives. This position assists with building online events, registration tracking, event communication, project management, document creation, and calendar management. The Administrative Assistant collaborates closely with internal departments at AAC&U—including Membership, Advancement, and Communication—as well as with key external stakeholders to advance digital initiatives.

The ideal candidate is highly organized, detail-oriented, familiar with multiple technologies, a creative problem solver, and capable of managing multiple priorities in a fast-paced nonprofit environment.

Key Responsibilities

• Provide support for the Vice President, Assistant Vice President, and Director within the Office of Curricular, Pedagogical, and Digital Innovation who focus on digital innovation initiatives.
• Assist in running virtual and in-person institutes, conferences, and webinars
• Create key documents relating to digital initiatives, such as onboarding material, contracts, and tracking documents
• Assist with completing tasks associated with preparing our online platforms for conferences and institutes
• Provide administrative budgetary support, including processing invoices and reconciling expenses
• Assist with report and dashboard creation for events within OCPDI
• Schedule and coordinate meetings internally and externally as needed
• Other duties as assigned.

Qualifications

• Bachelor’s degree.
• 2-3 years of work experience is required
• Knowledge of the higher education sector
• Knowledge of and extensive experience with Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Teams), project management software, internet research, Zoom, and data sharing platforms.
• Excellent written and verbal communication abilities.
• Strong organizational and time-management skills
• Ability to prioritize competing priorities, meet deadlines in a fast-paced environment
• Initiative and problem-solving
• Able to work independently and without supervision

Please submit a resume, cover letter describing relevant work and educational experience, and salary requirements to AAC&U, Box OCPDI, 1818 R Street, NW, Washington, DC 20009, or to recruit@aacu.org. Review of applications will begin on or before May 5, 2026, until the position is filled.  AAC&U’s headquarters is in Washington, DC. Preferrable, hybrid position.

AAC&U believes that a broadly diverse staff is critical to achieving excellence as a national higher education association. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are fully committed to equal employment opportunity and compliance with the full range of fair employment practices and nondiscrimination laws.