The Association for association professionals in Chicagoland

Organization Mission Statement

The Congress of Neurological Surgeons exists to enhance health and improve lives through innovative neurosurgical education, advancement of clinical practice & scientific exchange.

CNS is the leader in education and innovation, dedicated to advancing neurosurgery. We provide our 11,000+ neurosurgeon members worldwide with the educational and career development opportunities they need to become leaders in the field. To learn more, visit us at www.cns.org.

Why You should join the CNS Team

The Coordinator of Education and Meetings Department is an opportunity far from an administrative position. Here at Congress of Neurological Surgeons (CNS), you will own the projects that have been assigned and work collaboratively with cross-functional teams to bring deliverables to the finish line. We are searching for an individual who will bring fresh ideas, skilled in working independently within an environment that will offer support, transparency and growth for a successful career path.

• Remote/Hybrid Work Schedule
• Flextime and Summer Hours
• Professional Training and Development Opportunities
• Education Assistance
• 401k with Generous Match
• Generous Paid Time Off and Paid Holidays
• Medical Insurance
• Company Paid Dental, Vision, Short-term and Long-term Disability Insurance (Employee Coverage Level)
• Life and AD&D insurance
• Voluntary Critical Illness, Accident and Identity Theft Policies
• Flexible Spending Account
• Employee Assistance Program

Essential Duties and Responsibilities

As a member of the CNS Team, your responsibilities will include:

· Meeting planning logistics including but not limited to registration & housing, setup, weekly tracking, attendee inquiries, badge production, onsite management.

· Coordinates the abstract process including call for abstracts, review and selection, poster submission process, poster finalization communications, awards, poster printing, and history tracking. Assists with communication in connection with the abstract process for all programs assigned.

· Administration of CNS Activity Center; coordinate faculty logistics (invitations, travel/honoraria where applicable), manage speaker/author needs and support including disclosures.

· Manages exhibitor and affiliate logistics: function space assignment, inquiries, onsite communications

· Assists with social event planning and other meeting logistics as assigned.

· Utilizes learning management systems, and event technologies to support compliance, reporting, and attendee engagement. Comfortable collaborating with IT and vendors to ensure efficient, data supported meeting operations.

· Supports online education and administrative needs of ACCME.

· Post-event tasks: data entry, attendee/sponsor evaluation surveys, invoice tracking, thank-you communications.

· An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Education, Knowledge, Skills, and Abilities

· Strong customer service orientation.

· Excellent organizational and multitasking skills.

· Detail-oriented with meeting tools/registration systems.

· Strong communications and digital education skills.

· Comfortable with content and learning management systems and web tools.

· Able to work onsite under time pressure and adapt to changes.

· Detail-oriented and able to manage multiple tasks concurrently.

Qualifications & Experience

· Bachelor’s degree required

· 2-4 years of event coordination or association meeting experience.

· Experience with learning management, digital tools, and registration systems preferred.

· Strong ability to learn and adapt to new software and technology integrations is essential.

Work Environment and Physical Demands

The employee will spend the majority of the workday sitting, computing, and talking/hearing. May require lifting (boxes) in the 10-25 lb. range requiring the ability to bend at the waist and knee.

Schedule and Travel Requirements

May require more than 37.5 hours per week to perform the essential duties of the position. Ability to travel to meetings at national, regional, or local venues and fulfill evening or weekend obligations. Under 10% air travel is required.

End to End Meeting and Event Planning

Proposals

Contract Negotiations

Registrations

Housing Logistics

Onsite Event Management