The Association for association professionals in Chicagoland

• Coordinate planning logistics for CFMA Executive and Officer meetings.
• Research and manage location RFPs.
• Arrange meeting space, on-site meals, evening dinners, and social events.
• Assist in organizing giving back/community service activities connected to meetings.
• Track details, timelines, and vendor communications to ensure smooth meeting execution.

• Upload and manage speaker and session information across events, including speaker bios, headshots, session descriptions, and vendor contact information.
• Support event platform updates for conferences, roundtables, and related programs.
• Collect, organize, and maintain speaker and session materials in appropriate shared folders and platforms.
• Gather and file final presentations for educational sessions in Egnyte, sorted by presentation date.
• Distribute attendee feedback and session scoring results to presenters.
• Support chapter and regional speaker and subject matter expert requests by gathering updated bios and headshots for identified individuals.
• Maintain and update speaker information in Lineup and other internal systems.
• Ensure all speaker, sponsor, and session details are accurate, complete, and submitted on deadline for events including the Annual Conference, Software Roundtables, AGC/CFMA Conference, and chapter/regional programming.

• Assist with administrative support for chapter engagement activities.
• Prepare and distribute materials for chapter strategic planning sessions.
• Support chapter outreach communications and follow-up as needed.
• Prepare and submit expense reports in Concur.
• Maintain organized digital files and shared folders.
• Provide general administrative support to the department as needed.
• Assist with tracking deadlines, deliverables, and follow-up communications.
• Support cross-functional coordination across teams, speakers, vendors, and chapter leaders.

What’s in It for You:

• Competitive salary commensurate with experience
• Eligible for annual performance-based bonus
• Mission-driven work supporting a nationwide professional community
• Collaborative, supportive team culture
• Robust benefits package, including:
• Medical, Dental, & Vision Insurance
• 401(k) with 5% employer match
• Life & AD&D (2x salary up to $250,000)
• Short-term & Long-term Disability
• PTO up to 20 days annually + paid holidays

• 1–3 years of experience in event planning, meeting coordination, administrative support, or a related role.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Comfortable working both independently and collaboratively in a remote or hybrid environment.
• Professional, proactive, and service-oriented approach.
• Ability and willingness to travel a minimum of quarterly in support of CFMA meetings and events.

• Experience with Monday.com
• Experience with HubSpot
• Experience with Cvent
• Experience with Passkey
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience with Concur expense reporting
• Familiarity with shared file management platforms such as Egnyte
• Experience supporting conferences, meetings, speaker management, chapter relations, or association events is a plus

About Construction Financial Management Association

The Construction Financial Management Association (CFMA) is the source and resource for construction financial excellence and the only nonprofit organization dedicated to serving the educational needs of today's construction financial professionals. Established in 1981, CFMA's General Members include general contractors, specialty trades, developers, construction managers, architects, engineers, principals, and material and equipment suppliers. Associate Members include professionals in the accounting, insurance, surety, technology, legal, and banking industries, or any other specialty in the construction industry. CFMA currently has more than 10,000 members in 99 chapters throughout the U.S. and Canada that offer education and networking opportunities. Our Vision To be essential to the success and growth of construction financial professionals. Our Mission Statement CFMA builds impactful construction financial professionals and creates communities for networking and collaboration for our members that advance the construction ecosystem. Our Values - Integrity: Fostering a culture of ethical behavior in both business dealings and personal relationships. ... - Inclusive Community: CFMA will build an open, welcoming, inclusive association of members, chapters, and other stakeholders who share CFMA’s common values. - Courageous Leadership: Taking on challenges that impact the industry; understanding what needs to be done and working with others to achieve it; advancing the profession and the industry. - Lifelong Learning: Helping each member continually grow to reach their full potential. - Continuous Innovation: Invest in new ideas, technology, and resources.

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