The Association for association professionals in Chicagoland
Remote — candidates must reside in Illinois, Wisconsin, Indiana, Missouri, or Minnesota
Fort Collins, Colorado
Chicago, IL
Alexandria, VA
Posted: 16-Jun-26
Location: Alexandria, VA
Type: Full Time
Salary: $65,000-$75,000
Categories:
Additional Information:
This position provides support primarily to the accounting and membership fulfillment functions of the Society. Accounting entails supporting the CFO with the processing of a variety of financial reports, and the overall operations of the Society’s financial processes.
Membership support will focus on membership fulfillment efforts and responding to member and non-member requests through all communication channels of the Society.
ACCOUNTING
- Manages monthly Membership Invoicing Process.
- Processes cash receipts, handles bank deposits, and credit card
- Assures accurate accounting of revenue in conjunction with CFO.
- Prepares monthly financial statements for the SMPS
- Coordinates shared dues reporting & payments to
- Assists the CFO in providing support to chapter treasurers on finance related
- Reconciles membership deposits between QuickBooks and the Society’s AMS (membership database).
- Processes accounts
- Helps maintain general accounting system for SMPS and the SMPS
- Assists with the monthly bank
- Provides financial summaries and reports as
- Travel & expense management
MEMBERSHIP/EVENTS
- Coordinates programs & events setup in database
- Responds to membership inquiries and coordinates appropriate responses in a timely, organized, and efficient manner.
- Processes member applications.
- Produces and manages member and events reports.
- Working with the membership team, supports and maintains the SMPS membership database, regularly reviewing data records of individuals and employers/organizations.
- Notes and corrects, as able, returned email and mailed Re-sends email and mail as appropriate.
OTHER
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
REQUIRED GENERAL
- Some college preferred or equivalent work experience
- Two-five years of experience in customer service, administrative support, handling cash receipts, and membership— preferably in a non-profit setting
- Accuracy
- Excellent data entry skills
- Comfort with numbers and ability to create transactional reports
- Discretion, Discernment, Integrity & confidentiality
- Strong verbal and written communication skills
- Resourcefulness and problem-solving aptitude required
- Excellent time management and organizational skills
- Ability to multi-task and work independently and efficiently under deadline
- Possess a positive, team-player attitude
- Strong project management skills: ability to organize work, prioritize tasks and meet
- Keen interest in continued professional
REQUIRED TECHNICAL
- Proficient in Microsoft Office 365 (Word, Excel, and PowerPoint)
- Membership database experience, ideally with Impexium
- QuickBooks experience is desirable
NICE TO HAVE
- Mailchimp experience
- Familiarity with social media platforms such as Facebook, LinkedIn, Instagram,
- Familiarity with WordPress (website) platform
LOCATION | TRAVEL
- DMV (Washington DC, Maryland, Northern Virginia)
- A mix of remote and onsite
- Some travel may be required
