The Association for association professionals in Chicagoland

Reporting to the CFO, the Director is responsible for ensuring the integrity of the organization’s financial records, strengthening internal controls, and providing timely financial insights that support sound decision-making. This role oversees all accounting operations, financial reporting, audit and tax compliance activities, budgeting, cash management, and financial systems administration. The Director works closely with the organizational leaders, external accounting and financial advisory firms, auditors, banking partners, and other key stakeholders. The successful candidate will be equally comfortable evaluating long-term financial strategy, improving processes and controls, and rolling up their sleeves to review reconciliations, support audits, analyze financial results, and resolve complex accounting matters. 

In addition to leading the finance function, the Director partners with the CFO on select administrative and operational initiatives, helping ensure the organization maintains the infrastructure, systems, and business practices necessary to support continued growth and operational excellence.

Primary Duties

• Oversees all day-to-day accounting functions, including general ledger, accounts payable, accounts receivable, payroll coordination, and monthly and year-end close.
• Ensures timely and accurate preparation of monthly and annual financial statements in accordance with GAAP.
• Provides financial analysis, variance reporting, and insights to support decision-making across the organization.
• Maintains and strengthens internal controls, accounting policies, and financial procedures to support organizational growth and compliance.
• Serves as system owner for Dynamics Business Central, ensuring proper configuration, reporting accuracy, and ongoing optimization.
• Prepare and/or review ledger entries and reconciliations.
• Prepares and/or reviews monthly cash and investment reconciliations.
• Respond to and resolve internal and external inquiries.
• Serves as the primary liaison with external accounting firms.
• Partners with CFO on overseeing the implementation of the investment management strategy with the outside advisory firm. 
• Coordinates and manages the annual financial audit, including preparation of schedules, responses to auditor inquiries, and implementation of recommendations.
• Oversees preparation and review of all required tax filings, including Form 990 and related compliance filings, ensuring accuracy and timely submission.
• Partners with the CFO to manage the annual budget and forecasting process.
• Oversees cash flow management, liquidity planning, and banking transactions.
• Ensures appropriate controls are in place for distributions, wire transfers, and other financial activities.
• Prepares and/or reviews bi-monthly payroll submissions, working closely with Human Resources to oversee payroll processing, ensuring accuracy, compliance, and proper allocation of labor costs.
• Supports payroll-related audits, reconciliations, and reporting.
• In coordination with the CFO, coordinates annual workers’ compensation and other related audits.
• Ensures compliance with payroll tax and reporting requirements.
• Prepare financial materials and reports for the Finance Committee.
• Ensures compliance with federal, state, and local financial regulations applicable to nonprofit associations.
• Maintains vendor records and payments, and manage the annual 1099 reporting process.
• Shares insights and recommendations regarding organizational fiscal stewardship.
• Prepares special financial reports, as requested. 
• Carry out financial administrative duties, as needed.
• Supports the CFO on select administration and operational projects, including information technology initiatives, office administration, and other operational priorities, as assigned by the CFO.
• Assist other team members with other projects as needed.